Absence Reporting & Tracking

  • Attendance During Remote Learning

    There are two types of instruction your student will be able to participate in for attendance.

    • Synchronous instruction: Teachers and students are engaging in instructional activities at the same time. (Microsoft Teams Meetings)
    • Asynchronous instruction: Teachers and students are posting, sharing, and responding to learning at various points and times. (Canvas, assigned work)

    A student is marked present if they participate in either synchronous or asynchronous learning options. Evidence of student participation in remote learning may include, but is not limited to:

    • Daily logins to canvas system
    • Daily interactions with the teacher to acknowledge attendance (including messages, emails, phone calls or video chats
    • Evidence of participation in a task or assignment

    Report Every Absence to the School

    If a student is going to be absent, the parent/guardian should notify the school office on the morning of the absence by phone, email, or written note and provide an excuse for the absence.

    If no excuse is provided with the notification, or no notification is provided, the parent/guardian will be asked to provide an excuse for the absence upon the student’s return to school. 

    Learn about excused/unexcused absences and school attendance policy.

    Students Can Report Their Absences in Special Circumstances

    Parent/guardian reporting is not required in some cases. Students can report their own absences under the following circumstances.

    • Student is an adult (18 or older).
    • Student is 16 or older and has been emancipated by court action.
    • Student is 14 or older and is absent due to testing or treatment for a sexually transmitted disease.
    • Student is 13 or older and is absent due to mental health or drug or alcohol treatment.
    • Student (any age) is absent for family planning or abortion.

    In all cases mentioned above, the absence and note of explanation will be kept confidential (not shared with parent/guardian).

    Schools Track Excused & Unexcused Absences

    KSD has a responsibility under state law to accurately track unexcused absences and excessive excused absences and to work with the student and parent/guardian to promote good school attendance.

    Schools will use the following guidelines to notify parents/guardians prior to referring a student, parent, or student and parent to the King County Juvenile Prosecuting Attorney’s Office for violation of the state mandatory school attendance laws.

    All sanctions imposed for failure to comply with the attendance policies and procedures will be implemented in conformance with state and district regulations regarding discipline or corrective action.

    Unexcused absences from remote learning will be marked as “non-truancy remote learning absences” until October 4, 2020. Beginning October 5, 2020, any absence from remote learning is unexcused unless it meets one of the criteria for an excused absence.

    One Unexcused Absence

    After one unexcused absence in a month, the school is required to inform the parent in writing or by phone.

    Two Unexcused Absences

    After two unexcused absences, the school is required to initiate a parent conference to improve the student’s attendance. During the conference with the principal or designee, student and parent/guardian the following should be considered:

    • Adjusting the student’s program.
    • Providing more individualized instruction.
    • Transferring student to another school if space is available.
    • Assisting the student to obtain supplementary services that may eliminate or ameliorate the causes of the absences.
    • Imposing other corrective actions that are deemed appropriate.

    Five Unexcused Absences in a Month

    After five unexcused absences in a month, the school is required to initiate a written agreement with the parent to improve the student’s attendance. For secondary students, the school is required to conduct an assessment with the student to determine barriers to the students’ ability to attend school.

    After five unexcused absences in a month, the school may refer the student to the community truancy board (elementary) or truancy workshops (secondary).

    Seven Unexcused Absences in a Month or Ten Unexcused Absences in a School Year

    After seven unexcused absences in a month or ten unexcused absences in an academic year, the district will file a truancy petition with the juvenile court. The following truancy petition procedures apply only to a student under the age of seventeen at the time the petition is originally filed.

    The student has unexcused absences in the current school year. While petitions must be filed if the student has seven or more unexcused absences within any one month, or ten or more unexcused absences in the current school year, a petition may be filed earlier. In addition, unexcused absences accumulated in another school or school will be counted when preparing the petition.

    Attesting that actions taken by the school district have not been successful in substantially reducing the student’s absences from school.

    Court intervention and supervision are necessary to assist the school district to reduce the student’s absences from school.

Last Modified on September 2, 2020